Budget Setup

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The first thing you need to do it to define is what budgets you have and of which type they are. This is done under Financials > B1 Budget > Budget Setup

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Column

Description

Name

Her you define the name of the budget. NB: This need to be unique so it is a good idea to include the year in the name

Year

Here you define the year the budget represents. This is used in order to know in what period to calculate the actual value compared to the budget value.

Start month

If your fiscal year does not follow the normal year you have the option to define the year’s start-month. If set to January in 2011 the Actual value is calculated from 1st January 2011 to 31st December 2011. If you instead choose start-month as July then the actual is calculated from the 1st of July 2011 to 30th of June 2012.

Budget type

Here you define the type of budget. You have the following choices:

 

Option

Description

Business Partner

You can budget on each BP Code and actual is calculated based on this BPs invoices – BPs credit notes

Business Partner Group

You can budget on each BP Group and actual is calculated based on all BPs invoices – BPs credit notes that is in the group.

Item

You can budget on each Item Code and actual is calculated based on invoice lines for this item – credit notes lines for the item.

Item Group

You can budget on each Item Group and actual is calculated based on invoice lines for items in the group – credit notes lines for the items in the group.

NB: Header level discounts on Invoices and Credit notes are included in the calculations, but any freight is by definition not included in the calculation.

 

NB: Once a budget is created you cannot change this selection.

Use Sales employee

You have the option to distribute a budget onto multiple dimensions. This checkbox decide if you wish to define a budget-value for each sales employee.

NB: Once a budget is created you cannot change this selection.

Use project

This checkbox decide if you wish to define a budget-value for each SAP project.

NB: Once a budget is created you cannot change this selection.

Use profit center

This checkbox decide if you wish to define a budget-value for each profit center.

NB: Once a budget is created you cannot change this selection.

Remarks

Here you can add additional remarks regarding the budget.